File direction is among the oldest of the content management subjects – and was basically born out of the need to handle ever growing levels of information being created within organisations.
In a world where only hard-copy advice existed – there was constantly a physical limitation to the total amount of advice which can be saved and retrieved. It may be claimed that Microsoft together with the intro of MSOffice and MS-Windows released customers from this physical limitation – and with the exponential escalation in information which has resulted, file management applications is becoming an intrinsic element of most organisations as they try to manage the vast quantities of info they hold.
At the easiest level – all customers who possess a Computer who established up folders in to which they save word docs, PDFs, PowerPoint presentations, Excel spreadsheets etc-are effectively generating a basic file folder construction to enable them to easily save, recover and expire record content. The difference between this kind of record direction and that provided by DMS sellers is effectively the scale of whatever is being handled.
Document management systems were created in the ground up to help whole organisations trying to manage the generation, storage, retrieval and termination of information saved as records.
As content saved within a DMS is normally self contained (id est it cannot be presumed that it’s any relationship with some other stored info), a well-developed document management system promotes locating and sharing information easily. It can this via sophisticated search applications and also the including of classification schemes or taxonomies to the record information being saved.
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