Automated Document Management

Doc automation (also referred to as document assembly) is the setup of methods and workflows that help in the formation of digital documents. Included in these are logic-centered systems that use segments of pre-existing text and/or data to assemble a fresh file. This method is increasingly used within certain industries to assemble legal instruments, contracts and letters. Doc automation systems can be used to automate data contained within a set of files, variable text, and all conditional text.

Automation systems allow firms to minimize data entry, reduce time spent proof-reading, and reduce the risks related to human error. Added benefits include: time and financial savings because of decreased paper handling, document loading, storage, distribution, postage/shipping, facsimiles, phone, labour and waste.

Record Modelling is an essential part of Record Automation

Record modelling examines the built-in structure in files. It appears not in the structure in formatting which is the classic realm of word processing tools, yet at the structure in content. Because file content is commonly viewed as the random outcome of a creative process, the art of file modelling is still in its beginnings. Most file modelling comes in the form of file templates evidenced most frequently as word processing documents, fillable PDF forms and, more recently, XML templates. The specific strength of XML in this circumstance is its ability to model document elements in a tree-like structure, and its particular separation of content and style.

Automated Document Management System

You might also be interested in this… http://en.wikipedia.org/wiki/Document_modelling

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